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Immigration Bureau of Japan

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Application for extension of the valid period of the residence card

ADOBE READER

Application for extension of the valid period of the residence card

Procedure Name Application for extension of the valid period of the residence card
Governing Law Article 19-11 of the Immigration Control and Refugee Recognition Act (hereinafter referred to as the “Immigration Control Act”)
Applicant A medium to long-term resident with a status of residence of "Permanent resident" or "Highly Skilled Professional(ii)"(Note), or a medium to long-term resident, whose residence card ceases to be effective as of the 16th birthday of the resident (You will jump to the official website of the Immigration Bureau.)
(Note)Item (ii) of right-hand column under "Highly Skilled Professional" of Appended Table I (2) of the Immigration Control and Refugee Recognition Act; the same shall apply hereinafter
When to submit
  1. "Permanent resident" (limited to those aged 16 or older.) or "Highly Skilled Professional(ii)"
    From two months before the expiration date of the valid period of the residence card that is currently possessed, until the said expiration date
  2. A person whose residence card ceases to be effective as of his/her 16th birthday
    From six months before the 16th birthday until the said birthday
  3. Expected difficulty in applying during the application period
    You can apply before the application period in cases where it is deemed difficult for you to apply during the application period due to unavoidable situations, including a situation in which you are forced to live outside Japan for a long time for the purpose of business or studying abroad and cannot return to Japan during the application period.
Who may submit
  1. The applicant (except for those under the age of 16 years)
  2. A representative
    1. (1) A relative aged 16 or above living together with the applicant in cases where the applicant is under the age of 16 years (Note 1) suffers from an illness or is unable to apply for the residence card owing to other grounds
    2. (2) A relative aged 16 or above living together with the applicant, pursuant to a request of the applicant (Note 2)
  3. An agent
    1. (1) People mentioned below who have obtained the approval for activities as an agent for application from the director of the regional immigration bureau (pursuant to a request from the applicant)
      • * A member of the staff of the institution that is operated by, or employs, the applicant
      • * A member of the staff of the institution in which the applicant is being trained or educated
      • * A member of the staff of the institution that supervises activities for assisting foreigners in acquiring skills, technique, or knowledge
      • * A member of the staff of the public interest corporation designed to provide for the smooth acceptance of foreign nationals
    2. (2) An attorney or administrative scrivener who has given notification to the director of the regional immigration bureau (pursuant to a request from the applicant) (3)The legal representative of the applicant (except for the relatives living together as mentioned in paragraph 2 (1) above) (4)A relative of the applicant, a person living together with the applicant or an equivalent person, whom the director of the regional bureau deems to be appropriate (in cases where the applicant is under the age of 16 years, suffers from an illness, or owing to other grounds (Note 1))
  4. (Note 1)In the event of “illness”, please bring the medical certificate, etc. as necessary material.

    (Note 2)In the event of proxy by “request”, please bringa letter of proxy 【PDF】as necessary material.

The recipient of a residence card Same as above
Fee No fees are required.
Necessary documents
  • Application form
  • A photograph (Please submit a photograph meeting specifications mentioned below along with an application form, after writing your name on the back of the photograph)

    ※ You need not submit a photograph if you are under 16.However, a photograph is required in cases of an application being made by a foreign national for whom the date of expiration of the residence card is his or her sixteenth birthday.

       submit photograph
    1. The photograph shall be one in which only the applicant appears.
    2. The size of the photograph (excluding the margins) shall match the dimensions specified in the drawings above. (The size of the face shall be from the top of the head(including hair) to the tip of the chin.)
    3. The person in the photograph shall face the front, wearing no hat.
    4. No object (including a shadow) shall exist in the background.
    5. The photograph shall be clear.
    6. The photograph shall be taken no earlier than three months before submission.
  • Please ensure that the applicant is carrying a copy of the residence card in cases where any person other than the applicant takes procedures for applying for extension of the valid period of the residence card in connection with the applicant.
  • Application for Indication of Name Using Kanji Characters on the Residence Card (only if you wish to have your name indicated both in alphabet and in kanji characters)
    【PDF】 【EXCEL】
  • Please present your passport or certificate of status of residence.
  • Presentation of the existing residence card (including an alien registration certificate regarded as a residence card; the same shall apply hereinafter)

    ※ Please ensure that the applicant is carrying a copy of the residence card in cases where any person other than the applicant takes procedures for applying for extension of the valid period of the residence card in connection with the applicant.

  • The statement of reasons, if you cannot present your passport or certificate of status of residence
  • Please submit some documents certifying your identity (if you are an intermediary for an applicant who is submitting an application form).

    ※ Please submit the documents mentioned below, if the residence card is not issued on the date of application and will be received at a later date.

  • The application acceptance vote
  • The passport or certificate of status of residence
  • The residence card that is currently possessed
  • Presentation of documents certifying your identity
Format Application for Extension of the Valid Period of the Residence Card
【PDF】
 【EXCEL】

(Note 1) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

(Note 2) The form may be printed out in a scaled-down version, so please uncheck the box “Scale down the page according to the size of paper (K)” in the Print dialogue box before printing out.

Where to submit The Regional Immigration Office (or the Immigration Information Center) is in charge of your address
(Please ask the Regional Immigration Office or the Immigration Information Center.)
Office hours From 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. on business days (A specific day of the week or specific time zone may be spared for some procedures, so please ask the Regional Immigration Office or the Immigration Information Center.)
Information services The Regional Immigration Office or the Immigration Information Center
Screening criteria To comply with the requirements of Article 19-11 of the Immigration Control Act.
Standard procedures duration Will be issued on the same day in principle.
Administrative appeal None

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