langage change

Immigration Bureau of Japan

sp menu

Application for reissuance of the residence card due to loss

ADOBE READER

Application for reissuance of the residence card due to loss

Procedure
Name
Application for reissuance of the residence card due to loss
Governing Law Article 19-12 of the Immigration Control and Refugee Recognition Act (hereinafter referred to as the "Immigration Control Act")
Applicant A medium to long-term resident having lost possession of the residence card due to loss, theft, destruction, or other causes (You will jump to the official website of the Immigration Bureau.)
When to submit Within 14 days of the day on which the fact of loss is known (or the date of the first entrance into Japan in cases where you know the fact of loss while you are outside Japan)
Who may submit
  1. The applicant (except for those under the age of 16 years)
  2. A representative
    1. (1) A relative aged 16 or above living together with the applicant in cases where the applicant is under the age of 16 years (Note 1) suffers from an illness or is unable to apply for the residence card owing to other grounds
    2. (2) A relative aged 16 or above living together with the applicant, pursuant to a request of the applicant (Note 2)
  3. An agent
    1. (1) People mentioned below who have obtained the approval for activities as an agent for application from the director of the regional immigration bureau (pursuant to a request from the applicant)
      • * A member of the staff of the institution that is operated by, or employs, the applicant
      • * A member of the staff of the institution in which the applicant is being trained or educated
      • * A member of the staff of the institution that supervises activities for assisting foreigners in acquiring skills, technique, or knowledge
      • * A member of the staff of the public interest corporation designed to provide for the smooth acceptance of foreign nationals
    2. (2) An attorney or administrative scrivener who has given notification to the director of the regional immigration bureau (pursuant to a request from the applicant)
    3. (3) The legal representative of the applicant (except for the relatives living together as mentioned in paragraph 2 (1) above)
    4. (4) A relative of the applicant, a person living together with the applicant or an equivalent person, whom the director of the regional bureau deems to be appropriate (in cases where the applicant is under the age of 16 years, suffers from an illness, or owing to other grounds (Note 1))

(Note 1)In the event of "illness", please bring the medical certificate, etc. as necessary material.

(Note 2)In the event of proxy by "request", please bring a letter of proxy 【PDF】as necessary material.

The recipient of a residence card Same as above
Fee No fees are required.
Necessary documents
  • Application form
  • A photograph (Please submit a photograph meeting specifications mentioned below along with an application form, after writing your name on the back of the photograph)

    ※ You need not submit a photograph if you are under 16.

     submit photograph
    1. The photograph shall be one in which only the applicant appears.
    2. The size of the photograph (excluding the margins) shall match the dimensions specified in the drawings above. (The size of the face shall be from the top of the head(including hair) to the tip of the chin.)
    3. The person in the photograph shall face the front, wearing no hat.
    4. No object (including a shadow) shall exist in the background.
    5. The photograph shall be clear.
    6. The photograph shall be taken no earlier than three months before submission.
  • Documents certifying that your residence card is lost
    A bulletin of loss or a theft bulletin certificate or a disaster victim certificate, etc. (or the statement of reasons describing why none of those documents can be submitted, and stating the situation in which the residence card has been lost, in cases where none of the documents mentioned above can be submitted)
  • Application for Indication of Name Using Kanji Characters on the Residence Card (only if you wish to have your name indicated both in alphabet and in kanji characters)
    【PDF】 【EXCEL】
  • Please present your passport or certificate of status of residence.
  • Please present a permit to engage in activity other than that permitted under the status of residence (only if you are given the permit).
  • The statement of reasons, if you cannot present your passport or certificate of status of residence
  • Please submit some documents certifying your identity (if you are an intermediary for an applicant who is submitting an application form).

    ※ Please submit the documents mentioned below, if the residence card is not issued on the date of application and will be received at a later date.

  • The application acceptance vote
  • The passport or certificate of status of residence
  • Presentation of documents certifying your identity
Format Application for Reissuance of a Residence Card
【PDF】 【EXCEL】

(Note 1) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

(Note 2) The form may be printed out in a scaled-down version, so please uncheck the box "Scale down the page according to the size of paper (K)" in the Print dialogue box before printing out.

Where to submit The Regional Immigration Office (or the Immigration Information Center) is in charge of your address (Please ask the Regional Immigration Office or the Immigration Information Center.)
Office hours From 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. on business days (A specific day of the week or specific time zone may be spared for some procedures, so please ask the Regional Immigration Office or the Immigration Information Center.)
Information services The Regional Immigration Office or the Immigration Information Center
Screening criteria To comply with the requirements of Article 19-12 of the Immigration Control Act.
Standard procedures duration Will be issued on the same day in principle.
Administrative appeal None

You need Excel Viewer to view application forms in [EXCEL] format.