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Immigration Bureau of Japan

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Notification of the accepting organization ("Professor,""Highly Skilled Professional(i)(c),""Highly Skilled Professional(ii)(c)," "Business Manager," "Legal/Accounting Services,""Medical Services,""Instructor,""Intercompany Transferee," "Technical Intern Training,""College Student,""Trainee")

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Notification of the accepting organization ("Professor,""Highly Skilled Professional(i)(c),""Highly Skilled Professional(ii)(c)," "Business Manager," "Legal/Accounting Services,""Medical Services,""Instructor,""Intercompany Transferee," "Technical Intern Training,""College Student,""Trainee")

Procedure Name Notification of the accepting organization
Governing Law Article 19-16, item 1 of the Immigration Control and Refugee Recognition Act
Person to notify A medium to long term resident with a status of residence of "Professor," "Highly Skilled Professional(i)(c),""Highly Skilled Professional(ii)(c),""Business Manager,""Legal/Accounting Services,""Medical Services," "Instructor," "Intercompany Transferee," "Technical Intern Training," "College Student, "or"Trainee"whose accepting organization changes its name or location or is extinguished, or who has left an accepting organization he/she belongs to or moves into another organization (You will jump to the official website of the Immigration Bureau.)
※This notification requirements shall apply only to those who acquire the permission for landing, the permission for change of a status of residence and the permission for extension of a period of stay on and after July 9, 2012.
Period of notification Within 14 days of a change in any of the items mentioned above
Who may submit The medium to long-term resident
Necessary documents
  • Notification form

    ( Note ) You can use any format as long as it contains the items of notification as mentioned below, but it will be convenient if you use the reference format below.

  • Presentation of the residence card that is currently possessed (including an alien registration certificate regarded as a residence card; the same shall apply hereinafter) (If you submit the notification form by mail, please enclose a copy of the residence card.)

    ( Note ) Submission of documents certifying that the items of notification are not required.

Notified matters
  • Items on the Notification
    1. (1) The name of the medium to long-term resident
    2. (2) Date of birth
    3. (3) Sex
    4. (4) Nationality/Region
    5. (5) Address in Japan
    6. (6) Residence card No. (including the registration number of an alien registration certificate regarded as a residence card)

In addition to the common items of notification, please enter items of notification that may be required according to circumstances.

  1. When the accepting organization changes its name
    1. (1) The date of change in the name of the accepting organization
    2. (2) The name and location of the accepting organization before the change
    3. (3) The name of the accepting organization after the change
      Reference format for notification 【PDF】 【EXCEL】
  2. When the accepting organization changes its location
    1. (1) The date of the change in the location of the accepting organization
    2. (2) The name and location of the accepting organization before the change
    3. (3) The location of the accepting organization after the change
      Reference format for notification 【PDF】 【EXCEL】
  3. When the accepting organization is extinguished
    1. (1) The date of the extinguishment of the accepting organization
    2. (2) The name and location of the accepting organization at the time of the extinguishment
      Reference format for notification 【PDF】 【EXCEL】
  4. When the applicant leaves the accepting organization (Note 1)
    1. (1) The date on which the applicant leaves the accepting organization
    2. (2) The name and location of the accepting organization that the applicant leaves
      Reference format for notification 【PDF】 【EXCEL】
  5. When the applicant moves into another organization (Note 1)
    1. (1) The date of transfer to the new accepting organization
    2. (2) The name and location of the accepting organization before the transfer
    3. (3) The name and location of the new accepting organization
    4. (4) Contents of activities in the new accepting organization
      Reference format for notification 【PDF】 【EXCEL】
  6. (Note 1) For example, if a person with the status of residence of "Professor" working in University (a) operated by a school corporation (A) is transferred to University (b) operated by the same school corporation as a professor, he/she s deemed to leave the accepting organization and move to another organization. In such a case, both the transfer from University (a) and the transfer to University (b) require notification.

    (Note 2) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

    (Note 3) The form may be printed out in a scaled-down version, so please uncheck the box "Scale down the page according to the size of paper (K)" in the Print dialogue box before printing out.

Where to submit In cases where you bring the notification form to the office: the Regional Immigration Office in charge of your address (Please ask the Regional Immigration Office or the Immigration Information Center.) In cases where you submit the notification form by mail: Please send the notification form, with a copy of the residence card enclosed, to the notification acceptance desk, the residency management information department, the Tokyo Regional Immigration Bureau. Please write "The notification form is enclosed" in red letters on the face of the envelope.
(Mailing address)
Notification Reception
Resident Management Information Department
Tokyo Immigration Bureau
5-5-30 Konan Minatoku, Tokyo, 108-8255
In cases where you submit the notification through the Internet: You may make notifications the Internet by the "Immigration Bureau e-Notification System"(You will jump to the official website of the "Immigration Bureau e-Notification System".). You need to access the "Immigration Bureau e-Notification System" and register user information before you use the system.
Office hours From 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. on business days (A specific day of the week or specific time zone may be spared for some procedures, so please ask the Regional Immigration Office or the Immigration Information Center.) In addition, you can submit the notification form by mail.
Information services The Regional Immigration Office or the Immigration Information Center

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