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Notification on the contracting organization("Highly Skilled Professional(i)(a)or(b),""Highly Skilled Professional(ii)(a)or(b)," ""Researcher,""Engineer/Specialist in Humanities/Int'l Services,""Entertainer,""Skilled Labor")

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Notification on the contracting organization("Highly Skilled Professional(i)(a)or(b),""Highly Skilled Professional(ii)(a)or(b)," ""Researcher,""Engineer/Specialist in Humanities/Int'l Services,""Entertainer,""Skilled Labor")

Procedure Name Notification on the contracting organization
Governing Law Article 19-16, item 2 of the Immigration Control and Refugee Recognition Act
Person to notify A medium to long-term resident with a status of residence of "Highly Skilled Professional(i)(a)or(b),""Highly Skilled Professional(ii)(a)or(b),""Researcher,""Engineer/Specialist in Humanities/Int'l Services,""Entertainer,"(only in the event of a person engaged in activities on the basis of a contract with the affiliated organization), and"Skilled Labor,"in connection with whom the contracting organization changes its  name or location or is extinguished, the contract with the contracting organization is terminated, or a new contract is made (You will jump to the official website of the Immigration Bureau.)
 ※This notification requirements shall apply only to those who acquire the permission for landing, the permission for change of a status of residence and the permission for extension of a period of stay on and after July 9, 2012.
Period of notification Within 14 days of a change in any of the items mentioned above
Who may submit The medium to long-term resident
Necessary documents
  • Notification form

    ( Note ) You can use any format as long as it contains the items of notification as mentioned below, but it will be convenient if you use the reference format below.

  • Presentation of the residence card that is currently possessed (including an alien registration certificate regarded as a residence card; the same shall apply hereinafter)(If you submit the notification form by mail, please enclose a copy of the residence card.)

    ( Note ) Submission of documents certifying that the items of notification are not required.

Notified matters
  • Items on the Notification
    1. (1) The name of the medium to long-term resident
    2. (2) Date of birth
    3. (3) Sex
    4. (4) Nationality/Region
    5. (5) Address in Japan
    6. (6) Residence card No. (including the registration number of an alien registration certificate regarded as a residence card)

In addition to the common items of notification, please enter items of notification that may be required according to circumstances.

  1. When the contracting organization changes its name
    1. (1) The date of the change in the location of the contracting organization
    2. (2) The name and location of the contracting organization before the chang
    3. (3) The name of the contracting organization after the change
      Reference format for notification 【PDF】 【EXCEL】
  2. When the contracting organization changes its location
    1. (1) The date of the change in the location of the accepting organization
    2. (2) The name and location of the accepting organization before the change
    3. (3) The location of the accepting organization after the change
      Reference format for notification 【PDF】 【EXCEL】
  3. When the contracting organization is extinguished
    1. (1) The date of the extinguishment of the contracting organizationn
    2. (2) The name and location of the contracting organization at the time of the extinguishment
      Reference format for notification 【PDF】【EXCEL】
  4. When the applicant terminates a contract with the contracting organization (Note 1)
    1. (1) The date of termination of the contract with the contracting organization
    2. (2) The name and location of the contracting organization with which the contract is terminated
      Reference format for notification 【PDF】 【EXCEL】
  5. When the applicant enters into a new contract (Note 1)
    1. (1) The date of execution of a contract with the new contracting organization
    2. (2) The name and location of the previous contracting organization
    3. (3) The name and location of the new contracting organization
    4. (4) Contents of activities in the new contracting organization
      Reference format for notification 【PDF】 【EXCEL】
  6. (Note 1) For example, if a person with a status of residence of "Researcher" engaging in research activities at an institution (A) terminates his/her contract with the nstitution (A) and enters into an employment contract with an institution (B), he/she is deemed to have terminated a contract and entered into a new contract. In such a case, both the termination of the contract with the institution (A) and the execution of the contract with the institution (B) require notification.

    (Note 2) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

    (Note 3) The form may be printed out in a scaled-down version, so please uncheck the box "Scale down the page according to the size of paper (K)" in the Print dialogue box before printing out.

Where to submit In cases where you bring the notification form to the office: the Regional Immigration Office in charge of your address (Please ask the Regional Immigration Office or the Immigration Information Center.) 
In cases where you submit the notification form by mail: Please send the notification form, with a copy of the residence card enclosed, to the notification acceptance desk, the residency management information department, the Tokyo Regional Immigration Bureau. Please write "The notification form is enclosed" in red letters on the face of the envelope.
(Mailing address)
Notification Reception
Resident Management Information Department
Tokyo Immigration Bureau
5-5-30 Konan Minatoku, Tokyo, 108-8255
In cases where you submit the notification through the Internet: You may make notifications through the Internet by the "Immigration Bureau e-Notification System"(You will jump to the official website of the "Immigration Bureau e-Notification System".). You need to access the "Immigration Bureau e-Notification System" and register user information before you use the system.
Office hours From 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. on business days (A specific day of the week or specific time zone may be spared for some procedures, so please ask the Regional Immigration Office or the Immigration Information Center.) In addition, you can submit the notification form by mail.
Information services The Regional Immigration Office or the Immigration Information Center

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