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Notification of acceptance of mid-to-long-term resident

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Notification of acceptance of mid-to-long-term resident

Procedure Name Notification of acceptance of mid-to-long-term resident
Governing Law Article 19-17 of the Immigration Control and Refugee Recognition Act
Person to notify An organization that starts or ceases to accept a medium to long-term resident, with authorization for employment (except "Artist,""Religious Activities,""Journalist," and "Technical Intern Training") (You will jump to the official website of the Immigration Bureau.)(not including an organization which is obliged to report foreign employment situations under the Employment Countermeasures Act), or an organization which starts or ceases to accept a medium to long-term resident with a status of residence of "College Student."
Period of notification Within 14 days of the date of start or end of acceptance of medium to long-term residents
Who may submit A member of staff of the organization to which the notifier belongs
Necessary documents
  • Notification form

    ( Note ) You can use any format as long as it contains the items of notification as mentioned below, but it will be convenient if you use the reference format below.

  • Please submit some documents certifying your identity

    ( Note ) Submission of documents certifying that the items of notification are not required.

Notified matters
  • Items on the Notification

    * The medium to long term resident's name, date of birth, sex, nationality/region, address in Japan, and residence card No. (including the registration number of an alien registration certificate regarded as a residence card)

In addition to the common items of notification, please enter items of notification that may be required according to circumstances.
  1. When acceptance of medium to long-term residents with authorization for employment (except for "Artist," "Religious Activities," "Journalist," and "Technical Intern Training") is started
    1. (1) The date of start of acceptance
    2. (2) Contents of activities to be conducted by the medium to long-term residents
      Reference format for notification 【PDF】 【EXCEL】
      For collective notification for multiple notifiers 【PDF】 【EXCEL】
      Attached List 【PDF】 【EXCEL】
  2. When acceptance of medium to long term residents with authorization for employment (except for "Artist," "Religious Activities," "Journalist," and "Technical Intern Training") is terminated
  3. When acceptance of medium to long-term residents with the status of residence of "College Student"is started
  4. When acceptance of medium to long-term residents with the status of residence of "College Student"is terminated
    1. (1) The date of termination of acceptance
    2. (2) The cause concerning the termination of acceptance of medium to long-term residents, to be selected from among "graduation,""withdrawal from school,""removal,"and"others"
      Reference format for notification
      For individual notification 【PDF】 【EXCEL】
      For collective notification for multiple notifiers 【PDF】 【EXCEL】
      Attached List 【PDF】 【EXCEL】

(Note 1) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

(Note 2) The form may be printed out in a scaled-down version, so please uncheck the box "Scale down the page according to the size of paper (K)" in the Print dialogue box before printing out.

Where to submit In cases where you bring the notification form to the office: the Regional Immigration Office in charge of your address (Please ask the Regional Immigration Office or the Immigration Information Center.)
In cases where you submit the notification form by mail: Please send the notification form, with a copy of the residence card enclosed, to the notification acceptance desk, the residency management information department, the Tokyo Regional Immigration Bureau. Please write "The notification form is enclosed" in red letters on the face of the envelope.
(Mailing address)
Notification Reception
Resident Management Information Department
Tokyo Immigration Bureau
5-5-30 Konan Minatoku, Tokyo, 108-8255
In cases where you submit the notification through the Internet: , You may make notifications through the Internet by the "Immigration Bureau e-Notification System"(You will jump to the official website of the "Immigration Bureau e-Notification System".). You need to go to the nearest Regional Immigration Bureau to register as a user before you use the system.
Office hours From 9:00 a.m. to 12:00 p.m. and from 1:00 p.m. to 4:00 p.m. on business days (A specific day of the week or specific time zone may be spared for some procedures, so please ask the Regional Immigration Office or the Immigration Information Center.) In addition, you can submit the notification form by mail.
Information services The Regional Immigration Office or the Immigration Information Center

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