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To all foreign nationals residing in Japan Beginning on Monday, July 9, 2012, Start of a new residency management system!

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Procedure at port of entry/departure

Immigration examination

At Narita, Haneda, Chubu, and Kansai Airports, besides having a seal of landing verification stamped in their passports, mid- to long-term residents will be issued a resident card.

At other ports of entry/departure, a seal of landing verification will be stamped in the passport and the following description will be made near the stamp. In this case, a resident card will be issued after a mid- to long-term resident follows the residency procedure at the municipal office of the city/town/village. (Basically, a resident card will be mailed by the Regional Immigration Office to the reported place of residence.)

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■ Permission to engage in an activity other than that permitted under the resident status may be given at the port of entry or departure.

Permission to engage in an activity other than that permitted under the resident status may be given at the port of entry or departure, to persons for whom all of the following apply:

  • Persons entering Japan for the first time.
    * Those entering Japan with a re-entry permit are not eligible.
  • Those who are granted“Student” status with the permitted period of more than 3months.

Procedure at a municipal office

Notification (Change) of place of residence

Those who have come to Japan for the first time

Those who have received a resident card at a port of entry/departure (*) are asked to visit the municipal office where they live with their resident card, and notify the Ministry of Justice where they live within 14 days of finding a place to settle down.

(*) This includes those in possession of a passport stating "A resident card will be issued later." In such a case, please be sure to bring your passport to your municipality's office and follow the necessary procedures.

Note: Similarly, new mid- to long-term residents who have changed their resident status must report where they live.

Those who have moved into a new residence

A mid- to long-term resident who has changed his/her place of residence is asked to bring his/her resident card to the municipal office of his/her new residence and notify the Ministry of Justice of the new residence within 14 days of moving to the new residence.


■ This procedure can be completed as part of filing a moving-in notification or a notice of change of address to the municipality!

Under the new residency management system, foreign residents are to be entered in Japan's Basic Resident Registration System. More specifically, this Register will mainly include those foreign nationals who reside legally in Japan longer than three months, such as mid- to long-term residents.
Under the new residency management system, a notification of one's residence can
be done as part of filing a moving-in notification or a notice of change of address to the municipality in the Basic Resident Registration System.
These notifications should be basically completed by the applicant him/herself. However, if necessary, the applicant can ask an agent to file such a notification for him/her with a written letter of proxy.